Minutes of the March 8th Scheduled Meeting

8th March 2026, 4:30 PM EDT

Present: Geoff Zoeller, Chair Colin Lloyd, Secretary Kerry Kuhn, Treasurer John Neitz Michael Paquette Mike Romero Geoff Strayer David Misener Matthew Parker, Chief Legal Officer (Non-voting)

Not Present: Zach McCauley, EVP

1. Call to Order – Chairperson

a. Geoff Zoeller called the meeting to order at 4:37 pm

2. Roll Call – Secretary

a. 8 of the 9 members were present, quorum established

3. Financial Report – Treasurer

a. 2025 Report

b. Q4 2025 Report

c. Discussion:

i. Expenses exceed income by ~$1650

ii. Closing the store for inventory hurts income. Suggestion by Geoff Strayer to try cycle counts to reduce time requirements.

iii. Adjusting postage rates has happened, and BuComm’s server consolidation is reducing expenses

iv. Price points continue to need to be assessed.

d. Acceptance of financial reports motioned by Michael Paquette; seconded by Geoff Strayer, approved by unanimous roll call vote.

4. Committee Reports

a. Steering Committee - Jan 26, Steering Committee - Nov 2025

b. Executive Committee (No report received)

c. Licensing and Legal Committee

d. Disciplinary Committee

e. Bylaws and Governance Committee

f. Nomination Committee

i. Discussion: pleased to note that no action in Disciplinary Committee

ii. Acceptance of reports motioned by Michael Paquette, seconded by Kerry Kuhn, approved by unanimous acclamation.

5. Old Business

a. Mike Romero motioned to move off the table to allow tabled items to be actioned, seconded by Geoff Strayer

b. Amendments to Bylaws

i. PROPOSED BYLAW CHANGES for Dec 2025

ii. Approval of changes motioned by John Neitz, seconded by Kerry Kuhn, approved by unanimous roll call vote. Chair also voted aye.

c. Amendment to Policies

i. Policy Amendments for December 2025 meeting

ii. Approval of changes motioned by Mike Romero, seconded by Michael Paquette, approved by unanimous roll call vote.

6. New Business

a. Approve December 2025 Minutes

i.Motion to accept by David Misener, seconded by John Neitz, approved by unanimous acclamation vote.

b. Review and Approve the Affiliate Agreement with Mayhew & Clinkscale

i. Discussion: This is the new non-profit established to work with BuPlan for Manticon

1. No Board members holding same position as TRMN Board

2. Both sides have separate legal council

3. This Board has to ratify initiating actions on our behalf.

4. Principles are Zach McCauley, David Westover, and Geoff Zoeller

5. Still in the process of getting final paperwork set up, so not yet ready for donations.

6. Matthew Parker - we need to seek to make these things at arms length to keep TRMN safe.

ii. Motion to approve by Kerry Kuhn, seconded by David Misener, approved by unanimous roll call vote. Chair was ‘not voting’ due to a potential conflict of interest.

c. Steering committee changes to IAN

i. IAN head had to step back, Phil Culmer was only applicant

ii. Unanimously confirmed by the Steering Committee.

iii. Geoff Zoeller asked if board members objected to putting it on the table tonight. David Misener wanted to see the normal paperwork

iv. Will be deferred for action between meetings

d. Nomination Committee

i. The question was asked whose terms were up in June.

ii. Members whose terms are up are Mike Romero, John Neitz, Michael Paquette, and of those, only Mike Romero will be seeking re-nomination.

7. Schedule Next Meeting - Chairperson

a. June 14th at 4:30 EST

b. Will be the Annual Meeting.

c. Regular Meeting with the new Board seated to follow.

8. Adjourn - Chairperson

a. Chair Adjourned the meeting at 5:20 pm motioned by John Neitz, seconded by Michael Paquette, no deferrals.